As leaders begin look beyond the pandemic (late-2021), we wanted to refamiliarize you with some historical projects we’ve been involved with. Review, enjoy and consider for upcoming planning/growth initiatives once this restricted-travel (virtual meeting) time is solidly behind us. It will be great to get back together in person!
4-Months to Plan, Create Content, Invite Guests and Speakers and Execute the event
The Situation: Our client was asked to pull-together a 100-person, 4-day conference in Toronto within 4-months. Our client-contact was provided a clear conference mandate & required outcome(s), but required help with:
- Agenda and content development
- Getting guests and speakers invited. Coordinating their travel to and from the event
- Securing multiple venues and related resources (AV, food/catering)
Our client had multiple priority project being worked on, but this (engagement) conference was important to the organization. We were happy to dig-in and take as much on as we could for her/them. A great team effort – and result emerged.
![Case study Summit Case study Summit](https://9bme4d.p3cdn1.secureserver.net/wp-content/uploads/Case-study-Summit.jpg)
Our work ended-up included:
- Securing an appropriate conference venue/hotel
- Establishing the overall conference plan (4-days) to meet objectives
- Planning daily conference sessions. Developing content & identifying possible speakers
- Creating a conference website (with on-line registration capabilities)
- Sending, tracking and reporting attendee invitations.
- Managing attendee (and speaker) RSVPs. Working with in-house travel team to book travel
- Venue management (catering & AV)
- Developing of a workshop activity game (since produced 100 units for continued/local use)
- Planning/Executing a wrap-up Gala Dinner
- Designing, writing and producing an event “Welcome Package & Pre-read” (40 pages)
- Designing/producing event materials (signage, nametags, Gala dinner materials; etc.)
- On-site support & management (incl. full-time registration and conference HELP DESK)
The Results:
- The 4-day conference was delivered on-time and in a professional, seamless manner
- The objective of gathering and aligning 30+ disperse stakeholder groups on a common path forward was achieved
- We believe we helped our client deliver this important conference with minimal disruption to her, her team or the organization
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